Volunteering at the Fair

OUR SCHOOLS ANNUAL FUNDRAISER

The school’s major fund raising event is the Thorndon Fair, which is held on the first Sunday in December.

Tinakori Road is closed off and the school, in addition to having stalls of its own, lets out stall space to more than 300 other stall holders, some of whom come from as far away as Auckland and Christchurch.

There is a huge amount of work involved in the organisation of the event, and we cannot make this event a success, without the hands on component and involvement of our entire school community. 

We have a range of volunteer roles available leading up to and on the day of the event. Even just an hour of your time is incredibly helpful, and greatly appreciated. 

Please click on the link below for our sign up form! You can find a description of roles further down this page. 

VOLUNTEER ROLES

GATE VOLUNTEERS

You’ll be collecting gold-coin donations from Fair goers, and marshaling to make sure people enter/leave the Fair safely.  Shifts are 2-hours throughout the day.

​

​Coin collecting at the Gates is a great role for children to get involved so bring them along too.

SET UP CREW

This is a 7am start – you’ll be helping set up the Fair site and school stalls.
 

You’ll finish by 9.15am.
Some lifting involved!

CLOSE DOWN CREW

Start at 2.45pm and help close the Fair, pack up the school stalls and clear the site.

You’ll finish about 4.30pm.
Some lifting involved.

BOOK STALL

Sell, sell, sell!
 

The second-hand book stall is an important fund-raiser so you’ll be making sales to hit your target.

​

The first and last shifts also involve set up/pack away.

ENTERTAINMENT ZONE

Support the school and performance activities in the Entertainment Zone @ Premier House

STALLHOLDER CARPARK

Not exciting enough to get a photo but an important role to provide stallholders access to their vehicles: 

This role is required between 2.30pm to 4.30pm.

FAIR HQ

Fair HQ is information-central for Fair goers and stallholders.

This is a good role to find out more about how the Fair runs.

BEFORE & AFTER THE FAIR

If you can’t help on Fair day, or can do another role, volunteers before hand, and a few afterwards as well.

​

SIGNS TEAM

Help promote the Fair by erecting signs at designated sites around the City and suburbs two weeks before the Fair, then take them down again straight after the Fair. 
You’ll need a vehicle, cordless drill, and something to bang stakes in the ground (e.g. sledgehammer). All other materials provided.
 

LEAFLET DELIVERY

Promote the Fair and make sure Thorndon residents know about the road closures. Various times in the two weeks before the Fair.

​

BOOK SORTING TEAM 

Sort through the book donations and box up ready for the Fair. 
 

STALL MARKING TEAM

This is a crucial preparation role to make sure all goes smoothly on Fair day.  You’ll get full instructions for marking up the pavements with stall sites. You need to be available for about 2 hours on two dates TBC.
 

PACK AWAY CREW
The aftermath – help sort out the Fair kit so it’s ready to do it all again next year.
Monday after the fair. 
 

GET EVEN MORE INVOLVED!

STEP UP AND LEAD A TEAM!

Team Leaders are key to running the Fair on the day and in the lead-up period – they run our Stalls, manage the Gates, lead the Set Up and Pack Up crews, and organize the Signs, Leaflets and more. Lots of support provided. Tick the leaders box on the sign-up form and we’ll be in touch.

​

GET INVOLVED IN THE ORGANISATION TEAM

We also need new parents to join the next Fair Organizing Team, so get involved now to see what happens behind-the-scenes. Tick the leaders box or email to learn more about how you can contribute.